Procurement/Contract Management Specialist

Job Description

The Ministry of Finance is seeking an experienced Procurement/Contract Management Specialist to lead procurement and contract administration for nationally significant climate resilience projects. This position is ideal for a strategic professional with expertise in donor-funded procurement, regulatory compliance, competitive tendering, and contract management within the public sector or international development environment.

1. Organization name: Ministry of Finance, Economic Development, Climate Resilience and Social Security, Government of The Commonwealth of Dominica
2. Project’s Name: Implementation Programs
3. Position: Full -Time Procurement Specialist
4. Contract Duration:
   -- Beginning: August 15, 2026
   -- End: July 15, 2027
5. This position reports to: The Climate Resilience Execution Unit
6. Financing Entity: The Green Climate Fund
7. Objective: To lead and coordinate the procurement of works and consulting services for Green Climate Fund-funded projects, ensuring full compliance with applicable Government and donor procurement policies, procedures, and best practices.

DURATION AND ESTIMATED TIME INPUT

The Consultant will be engaged on a full-time basis. The assignment is expected to commence on August 15, 2026 for a period of one (1) year in the first instance. The contract may be extended subject to satisfactory performance reviews and availability of funding.

REPORTING REQUIREMENTS

The Consultant will prepare a periodic Progress Report on the Consultant’s own activity which is to be submitted as agreed. The Consultant may also be required to produce and submit additional reports to the CREU, and the Financial Secretary for analysis and monitoring.

FACILITIES TO BE PROVIDED BY THE CLIENT

The Consultant will utilize existing work facilities provided by the MFEDCRSS to include basic amenities (computer, telephone, etc.) within the Ministry.

 

Responsibility

The Specialist will provide strategic leadership and operational guidance across all procurement-related aspects of project implementation, ensuring the effective delivery of project components and compliance with the procedures and requirements outlined in the Project Operations Manual for the procurement of goods, civil works, and services.

Responsibilities:

• Provide the necessary technical, guidance and support to the Ministry of Finance, Economic Development, Climate Resilience and Social Security (MFEDCRSS) concerning procurement
• Develop, update, and monitor project procurement plans in alignment with Government and donor requirements.
• Prepare all procurement documents at each step of the process for procurement activities specified in the procurement plan(s) and in keeping with the Procurement Regulations based on inputs from technical specialists within the Public Sector Investment Programme Unit of the (MFEDCRSS) and the Climate Resilience Execution Unit (CREU);
• Assist in the identification of members for the Project(s) Evaluation Committee(s);
• Coordinate activities of the Project(s) Evaluation Committee(s);
• Review procurement documents, (Quotations, Bids, Expressions of Interest, Technical and Financial Proposals, Pre-Qualification Documents, etc.), and assist in the process of selecting consultants, and evaluation of proposals, bids and quotations for goods, non-consulting and consulting services, works, and other relevant categories of procurement.
• Monitor procurement processes to identify potential issues and implement timely solutions, ensuring effective and compliant execution of all procurement activities throughout project implementation.
• Conduct joint work and coordinate activities with the CREU and other MFEDCRSS staff to ensure timeliness of procurement processes including getting key documents approved and issued in a timely manner in keeping with the approved procurement plan(s);
• Ensure full compliance of all procurement activities with Government of Dominica policy frameworks, including applicable rules, regulations, and procedures, while establishing effective internal controls and maintaining a well-designed and efficiently functioning procurement management system with harmonized workflows.
• Procure Civil Works, Goods, Consulting Services and Non-Consulting Services on a competitive basis in accordance with the agreed procurement methods and requirements.
• Manage the advertising process involved in procurement, procurement correspondence (including clarifications to bidders), Expressions of Interest receipt, bid receipt, and bid opening in strict compliance with the procurement regulations; especially regarding confidentiality, conflict of interest and transparency;
• Prepare and review contracts of providers, contractors and consultants;
• Contract Administration/Management: monitor goods, works and service contracts deliverables to ensure timely delivery, quality assurance, value for money and compliance with agreed terms;
• Monitor goods, works and services contract deliverables to track contract variations (extensions and cost adjustments), and provide timely recommendations
• Monitor vendors’ performance (quality, delivery times, etc.) through feedback from end users, and communicate results internally and externally as necessary;
• Verify invoices and ensure payments are supported by appropriate documentation, including certificates issued by the Financial Secretary or an authorized representative of the Client
• Prepare periodic procurement progress reports and updates for management and development partners.
• Support visiting partner missions and audits by providing procurement documentation and updates.
• Capture and document lessons learned and best practices.
• Perform any other procurement-related duties as assigned by the CREU.

Experience and Qualifications

Bachelor’s Degree in a relevant field (Procurement, Law, Project Management, Business Administration, Engineering, or a related discipline).

Work Experience & Skills

• A minimum of 3 years of relevant transactional procurement experience (contract administration, purchasing, vendor management, procurement, logistics management), including performing fiduciary tasks within a Project or Government Department;
• Experience in procuring goods and services for project(s) and reporting under procedures of World Bank, GCF and/or similar donor organizations;
• Demonstrated ability to establish and maintain effective working relationships with a wide range of stakeholders;
• Self-motivated, well organized, sound judgement and ability to work under pressure with minimal supervision;
• Adequate capacity to produce accurate reports on time;

Language Skills

• High proficiency in spoken and written English

Computer Literacy

• High proficiency in MS Office (Word, Excel, PowerPoint, MS Projects etc.,) and excellent web navigation skills.

Other Skills

• High level of integrity and professionalism;
• Strong report-writing and documentation skills, including the ability to present information in formats suitable for non-specialists.
• Ability to work both independently and collaboratively as part of a team.
• Ability to work under pressure
• Excellent communication and interpersonal skills;

Benefits and Others

Applications should be submitted under confidential cover, along with supporting documents, inclusive of a Curriculum Vitae, two references and copies of relevant academic qualifications and addressed to:

Attention:

Financial Secretary
Ministry of Finance, Economic Development, Climate Resilience and Social Security 5th Floor, Financial Centre
Kennedy Avenue
Roseau, Commonwealth of Dominica

OR emailed to:  finsecfinance@dominica.gov.dm

Closing Date

The closing date for the receipt of applications is July 15, 2026