Purchasing Manager

Job Description

The Purchasing Manager at InterContinental Dominica Cabrits Resort & Spa balances supply reliability with responsible spending. This crucial role coordinates daily purchasing processes, evaluates supplier performance, and supports the operational departments through consistent, efficient inventory management.

JOB OVERVIEW:

Our hotel is only as good as the people it employs; that’s why we picked you. You are good at keeping track of money, and you’ve made a great career out of this skill. You’re passionate, focused and driven about making every guest’s experience ‘ridiculously personal’, making their stay unforgettable in all the right ways.

You've proven you have an analytical mind and can succeed in a fast-paced, guest-focused, no-two-days-the-same environment, and we will offer you plenty of opportunities to find your niche and grow.

It’s important that everyone understands the budgets and the hotel's performance. We can all see whether the hotel is busy, but not everyone knows what goes on behind the scenes or what everything actually costs to run. You will use your creativity to bring this information to life for everyone in the hotel to understand the true picture and what needs to be achieved.

You’ll be working with a friendly, motivated team whom you will recruit and lead with your distinctive style and work with them to develop their full potential and ensure everyone provides genuine heartfelt care to our guests.

Responsibility

Regarding the role and responsibilities, you will need to perform the following

Administration:

• To identify and select suppliers, including order follow up and vendor file management.
• Responsible for the supervision and guidance of staff.
• Review all the Purchase Requests and Purchase Orders processed by subordinates.
• Participates in negotiations for service contracts.
• Identifies and develops reliable sources of supply.
• Ensure that all efforts are exhausted in obtaining the best possible quotations.
• On a regular basis or upon the instruction of the Director of Finance & Business Support, conduct market price survey in coordination with the Cost Controller and Executive Chef.
• Ensure that price comparison among other hotels is done on a regular basis.
• Keep good relationship with user department and suppliers.
• Perform other duties that may be assigned by management from time to time.

Technical Responsibilities:

• To oversee and ensure the effective implementation of the tender system so that the continuous supply of quality goods and services to the hotel are not compromised.
• To ensure the timely preparation of purchase order so that all approved purchase requests can be ordered and the goods delivered by the suppliers on the date needed.
• To conduct periodic market survey in association with department concerned to determine and/or validate the availability and prices of market goods.
• To coordinate and liaise with head of department on all outstanding matters pertaining to quality, reliability of delivery so that the standards set by the hotel are not compromised.
• To keep track of all outstanding purchase orders to ensure that goods are delivered on time, in formalizing a monthly outstanding order report per department.
• Translate operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.
• Participates in negotiations for service contracts.
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness.
• Obtains competitive quotations and bids.
• Identifies and develops reliable sources of supply.
• Processes purchase requests from departments. Must be familiar with most of the regular items procured by the hotel.
• Perform any additional duties as assigned.

Commercial Responsibilities:

• To be the representative of the hotel, to visit and evaluate suppliers, to request quotations or bids, to negotiate prices and terms, to place orders, to resolve problems, to follow up any outstanding delivery and activate any payment.
• To cultivate a sound relationship with hotel’s suppliers.
• Ensure that purchases are not done in arms-length and that no commission or other forms of rewards are compromised in the negotiation.
• To keep contract of supplier that concern Purchasing Department.

Accountability:
This is the top purchasing job in a luxury resort with an extensive range of facilities and services.

Experience and Qualifications

Bachelor’s degree in Materials or Purchasing Management, or a relevant field of work and three years purchasing experience, or an equivalent combination of education and experience. Must speak fluent English. Other languages preferred.

This job requires ability to perform the following:

• Frequently standing up or moving around the facility
• Carrying or lifting items weighing up to 50 pounds
• Handling objects and boxes
• Use a keyboard to generate correspondence, reports, etc.

Other:

• Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.
• Demonstrated knowledge of federal, State, and local laws and regulations affecting purchasing and supply chain management.
• Demonstrated ability to effectively manage key vendor relationships.
• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
• Problem solving, reasoning, motivating, organizational and training abilities are used often.
• Reading abilities are used often in reviewing purchase orders, contracts for service, budgets, and other related reports. Writing abilities are used in compiling reports, as well as to document.
• May be required to work nights, weekends, and/or holidays.

Benefits and Others

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.

Apply Here: https://www.linkedin.com/jobs/view/4428289022/

What We Offer

We'll reward all your hard work with great pay and benefits - in addition to career development, employee room discounts and great work culture. Join us and you'll become part of the global IHG family - and like all families, all our individual team members share some winning characteristics.